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Parents: Talking To The Teacher Part 2, Reach Out Before You Need To

Hello Parents,

This is part 2 in a 3 part series about effectively communicating with your child’s teacher. We’re not talking about those dreaded parent-teacher conferences with a half-dozen people in the conference room gravely discussing Johnny’s lack of organization. We’ll get to that later. Instead, here’s a simple email you can send to the people we found in¬†Part 1:¬†Gathering Information.

Previously we explored how to make a great contact list for getting a hold of anyone and everyone you need at your child’s school. So, now it’s time to lay the groundwork for your communication. Hint: Do this now so the teacher knows to expect your emails.

Cut, paste, edit, and email the following to the teacher:

Dear Ms. Jackson,

It was a pleasure to meet you at open house (or, I’m sorry I missed you at open house, conference night, etc.) I have a few questions I’d like to ask so that we can both work our hardest to make my daughter Elizabeth wildly successful in your class.

First, do you prefer to be contacted by phone or email? And how often do you respond to phone calls and emails?

Next, your welcome letter says that homework will be posted on GradePro (or wherever). Is this updated daily or weekly? How often does/will Elizabeth have homework?

Lastly, I’ve been looking at the school website, and I found the principal, vice principals, and Elizabeth’s team leader, but I couldn’t find the head of the math department. Please provide their name, extension, and email address so that I can add it to my contact list.

Thank you in advance for your assistance. I’ll likely wish to meet with you after Elizabeth’s 1st big test to discuss any successes and challenges she may face.


-Tom Myers

What you’ve done here is set the stage for your future interactions with this teacher. Hopefully they will be gracious, responsive, communicative, and will make your child’s year a complete success. You’ve let that teacher know that:

a) You know who they work for
b) You know how to get a hold of their many bosses
c) You expect timely responses
d) You will be in the way if your child is not successful

These simple steps (finding contact info and sending an email) will make your child stand out to the teacher early in the year. I promise this goes a long way to make that teacher notice your child more often.

That’s it for now! Next time we’ll look at the best approaches for parent conferences and in-person meetings.

Good luck,


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